Shipping Document and Form Downloads
At Cargo-Link we realize information is the important ingredient in successful trade. We hope to be your source for information relating to Import and Export shipping. We have assembled some helpful links to information sites that will make searching for important regulatory information or marketing information helpful.
Currency Exchange Info
Track & Trace Links
US Government Institutions:
Office of Defense Trade Controls – State Dept. office controling the export and temporary import of defense materials. Browse general info or download a newsletter of recent events.
Commodity Futures Trading Comm. – Federal regulator offering resources such as press releases, speeches, reports and other publications, plus info on programs and sanction lists.
US International Trade Commission – Provides trade expertise to legislative and executive branches of government and publishes the Harmonized Tariff Schedule.
U.S. Economic & Trade Policy
The Bureau of Economic and Business Affairs (EB) at the U.S. Department of State formulates and carries out U.S. foreign economic policy in cooperation with U.S. companies, other U.S. Government agencies in Washington and U.S. Embassies abroad.
Export-Import Bank of the United States. Export-Import Bank is the official export credit agency of the U.S. Government. Our mission is to support U.S. jobs through exports.
America Business Desk Government source for international policy directions, country commercial guides, and security guidelines for Americans overseas.
Int’l Trade Administration – Trade information by region, country, or industry, plus trade statistics and publications on the National Export Strategy.
World Bank – Official site gives details of country projects, sectoral information, research programs and a publications catalog.
World Trade Organization – Learn about the WTO and its work, plus various trade topics. Other resources include press releases, a FAQ, a newsletter and archives.
OECD – Organization for Economic Cooperation and Development. Info on OECD publications and activities in various economic sectors.
Global Business – Guide to International and Global Business Resources.
The latest version of Incoterms®, Incoterms® 2010, was launched in September 2010 and became effective January 1, 2011. Incoterms® are a set of rules which define the responsibilities of sellers and buyers for the delivery of goods under sales contracts. They are published by the International Chamber of Commerce (ICC) and are widely used in commercial transactions.
- The seller fulfills his obligations by having the goods available for the buyer to pick up at his premises or another named place (i.e. factory, warehouse, etc.). Buyer bears all risk and costs starting when he picks up the products at the seller’s location until the products are delivered to his location. Seller has no obligation to load the goods or clear them for export.
Free Carrier (FCA):
- The seller delivers the goods export cleared to the carrier stipulated by the buyer or another party authorized to pick up goods at the seller’s premises or another named place. Buyer assumes all risks and costs associated with delivery of goods to final destination including transportation after delivery to carrier and any customs fees to import the product into a foreign country.
Carriage Paid To (CPT):
- Seller clears the goods for export and delivers them to the carrier or another person stipulated by the seller at a named place of shipment. Seller is responsible for the transportation costs associated with delivering goods to the named place of destination but is not responsible for procuring insurance.
Carriage and Insurance Paid To (CIP):
- Seller clears the goods for export and delivers them to the carrier or another person stipulated by the seller at a named place of shipment. Seller is responsible for the transportation costs associated with delivering goods and procuring minimum insurance coverage to the named place of destination.
Delivered at Terminal (DAT):
- seller clears the goods for export and bears all risks and costs associated with delivering the goods and unloading them at the terminal at the named port or place of destination. Buyer is responsible for all costs and risks from this point forward including clearing the goods for import at the named country of destination.
Delivered at Place (DAP):
- Seller clears the goods for export and bears all risks and costs associated with delivering the goods to the named place of destination not unloaded. Buyer is responsible for all costs and risks associated with unloading the goods and clearing customs to import the goods into the named country of destination.
Delivered Duty Paid (DDP):
- Seller bears all risks and costs associated with delivering the goods to the named place of destination ready for unloading and cleared for import.
RULES FOR SEA AND INLAND WATERWAY TRANSPORT
Free Alongside Ship (FAS):
- Seller clears the goods for export and delivers them when they are placed alongside the vessel at the named port of shipment. Buyer assumes all risks/costs for goods from this point forward.
Free on Board (FOB):
- Seller clears the goods for export and delivers them when they are onboard the vessel at the named port of shipment. Buyer assumes all risks/cost for goods from this moment forward.
Cost and Freight (CFR):
- Seller clears the goods for export and delivers them when they are onboard the vessel at the port of shipment. Seller bears the cost of freight to the named port of destination. Buyer assumes all risks for goods from the time goods have been delivered on board the vessel at the port of shipment.
Cost, Insurance, and Freight (CIF):
- Seller clears the goods for export and delivers them when they are onboard the vessel at the port of shipment. Seller bears the cost of freight and insurance to the named port of destination. Seller’s insurance requirement is only for minimum cover. Buyer is responsible for all costs associated with unloading the goods at the named port of destination and clearing goods for import. Risk passes from seller to buyer once the goods are onboard the vessel at the port of shipment.
This is not a definitive or exhaustive list of shipping terms, but a helpful guide to get you acquainted with the most common terms used in this website.
- A person authorized to transact business for and in the name of another person or company. Types of agent are:
(2) commission merchants
(3) resident buyers
(4) sales agents
(5) manufacturer’s representatives.
- The forwarding agreement or carrying agreement between shipper and air carrier and is issued only in nonnegotiable form.
Bill of Lading (B/L)
- A document that establishes the terms of a contract between a shipper and a transportation company. It serves as a document of title, a contract of carriage and a receipt for goods.
- A warehouse authorized by Customs authorities for storage of goods on which payment of duties is deferred until the goods are removed.
- Arrangements with a carrier for the acceptance and carriage of freight, a space reservation.
- Freight loaded into a ship.
- Any person or entity who, in a contract of carriage, undertakes to perform or to procure the performance of carriage by rail, road, sea, air, inland waterway or by a combination of such modes.
Certificate of Origin
- A certified document showing the origin of goods; used in international commerce.
- Abbreviation for Collect (cash) on Delivery.
- Represents a complete record of the transaction between exporter and importer with regard to the goods sold. Also reports the content of the shipment and serves as the basis for all other documents about the shipment.
- A person or company to whom commodities are shipped.
- A truck trailer body that can be detached from the chassis for loading into a vessel, a rail car or stacked in a container depot. Containers may be ventilated, insulated, refrigerated, flat rack, vehicle rack, open top, bulk liquid or equipped with interior devices. A container may be 20 feet, 40 feet, 45 feet, 48 feet or 53 feet in length, 8’0″ or 8’6″ in width, and 8’6″ or 9’6″ in height.
- A person or firm, licensed by the treasury department of their country when required, engaged in entering and clearing goods through Customs for a client (importer).
Customs Bonded Warehouse
- A warehouse authorized by Customs to receive duty-free merchandise.
- An unconditional order in writing, addressed by one party (drawer) to another party (drawee), requiring the drawee to pay at a fixed or determinable future date a specified sum in lawful currency to the order of a specified person.
- A partial refund of an import fee. Refund usually results because goods are re-exported from the country that collected the fee.
- The title of a common clause in contracts, exempting the parties for non-fulfillment of their obligations as a result of conditions beyond their control, such as earthquakes, floods or war.
- A person whose business is to act as an agent on behalf of the shipper. A freight forwarder frequently makes the booking reservation.
- An agreement to hold a carrier harmless with regard to a liability.
Insurance with Average-clause
- This type of clause covers merchandise if the damage amounts to three percent or more of the insured value of the package or cargo. If the vessel burns, sinks, collides, or sinks, all losses are fully covered. In marine insurance, the word average describes partial damage or partial loss.
- This type of insurance offers the shipper the broadest coverage available, covering against all losses that may occur in transit.
Letter of Credit (LC)
- A document, issued by a bank per instructions by a buyer of goods, authorizing the seller to draw a specified sum of money under specified terms, usually the receipt by the bank of certain documents within a given time.
- A legal claim upon goods for the satisfaction of some debt or duty.
- Itemized list of commodities with marks/numbers but no cost values indicated.
Phytosanitary Inspection Certificate
- A certificate issued by the U.S. Department of Agriculture to satisfy import regulations of foreign countries; indicates that a U.S. shipment has been inspected and found free from harmful pests and plant diseases.
- The act of calling for freight by truck at the consignor’s shipping platform.
- Refrigerated container.
- The tender of one lot of cargo at one time from one shipper to one consignee on one bill of lading.
Shipper’s Export Declaration (SED,”Ex Dec”)
- A joint Bureau of the Census’ International Trade Administration form used for compiling U.S. exports. It is completed by a shipper and shows the value, weight, destination, etc., of export shipments as well as Schedule B commodity code.
- Shipper’s communication(s) to its agent and/or directly to the international water-carrier. Instructions may be varied, e.g., specific details/clauses to be printed on the B/L, directions for cargo pickup and delivery.
Shipper’s Letter of Instructions for issuing an Air Waybill
- The document required by the carrier or freight forwarders to obtain (besides the data needed) authorization to issue and sign the air waybill in the name of the shipper.
Terms of Sale
- The point at which sellers have fulfilled their obligations so the goods in a legal sense could be said to have been delivered to the buyer. They are shorthand expressions that set out the rights and obligations of each party when it comes to transporting the goods. The thirteen terms of sale in international trade reflected in the recent amendment to the International Chamber of Commerce Terms of Trade (INCOTERMS) are EXW, FCA, FAS, FOB, CFR, CIF, CPT, CIP, DAF, DES, DEQ, DDU and DDP.
- Document that identifies goods imported when placed in a bonded warehouse. The duty is not imposed on the products while in the warehouse but will be collected when they are withdrawn for delivery or consumption.
At Cargo-Link we want you to know that you, the customer, are the most important part of our business. Our team of people to help you is listed below and can help you resolve any questions that may arise. Please, contact us at the following numbers or by mail at location listed below.
881 S 3760 W, Salt Lake City, UT 84104
Scott Ogden, firstname.lastname@example.org
Roxanne Holliday, email@example.com
SALES & MARKETING:
Larry Stewart, Sales Manager, firstname.lastname@example.org
Lindsay Ogden, email@example.com
Mary Fisher, Operations, firstname.lastname@example.org
OCEAN EXPORT DEPARTMENT:
Mary Fisher, Department Manager, email@example.com
Dan Jorgensen, Department Manager, firstname.lastname@example.org
Mary Fisher, Operations, email@example.com
Iris Tsai, Department Manager, firstname.lastname@example.org